vendor information

Please read carefully. These rules are enforced.

1. Booth & Tent Safety (This Is Mandatory)

If you bring any of the following:

• Pop‑up
• Tent
• Canopy
• Tables
• Chairs
• Displays
• Merchandise

Everything MUST be secured (tied down, weighted, or strapped). You are 100% responsible for any damage your booth or equipment causes to:

• Other vendors
• Show cars
• People
• Property

2. Insurance Requirements (NO Insurance = NO BOOTH)

Who Needs Insurance

• ALL food vendors
• ALL regular (merchandise) vendors

What You Must Provide

• Your own liability insurance
• Kool April Nites must be listed as “Additional Insured”
• A NEW Certificate of Insurance is required EVERY year

Minimum Coverage

• $1,000,000 CSL

Certificate Must List EXACTLY:

Kool April Nites
700 Auditorium Drive
Redding, CA 96001

 The “Additional Insured” box MUST be checked (X or Y)
 If not checked, your insurance is INVALID.

Submit Insurance To

 vendors@koolaprilnites.com
(Submit at the same time as your application)

Need Insurance?

If you don’t already have insurance, contact:

Curtis Byron
Siskiyou Insurance Services Inc.
 (530) 224‑2345

He offers low‑cost event insurance options.

3. Vendor Show Hours (Civic Auditorium)

• Friday, April 24: 9:00 AM – 4:00 PM
  (Soft opening – all setups must be complete by 4 PM)

• Saturday, April 25: 7:00 AM – 4:00 PM

• Sunday, April 26: 8:00 AM – 1:00 PM

4. FOOD VENDORS – READ THIS CAREFULLY

Before You Apply

 DO NOT submit a food vendor application until you contact:
 vendors@koolaprilnites.com

 Space is limited. Returning food vendors get priority.

Food Waste & Recycling (REQUIRED)

New California recycling rules apply.

 Email the Vendor Coordinator for details:
vendors@koolaprilnites.com

You may also contact:

• Shasta County Environmental Health
•  (530) 225‑5787
• Website: Shasta County Dept. of Resource Management → Environmental Health

Food Vendor Fees

• Prepared food vendors: $375 flat fee
• Drink‑only vendors: $150 flat fee per site

 Applications Dead Line: Monday, March 16th, 2026

Power Requirements

 ALL food vendors must supply own power.

Ice Service (Yes, We Got You Covered)

KAN provides ice delivery:

• Two staff members on a golf cart
• Flag them down or go to Kool Corner
• Tell them:
  • How much ice you need
  • Your booth location
• Sign delivery tag
• Settle payment at end of day

5. MERCHANDISE VENDORS

 Vendor Contact: vendors@koolaprilnites.com

Booth Fees

• 10’ x 10’ space: $200
• Each additional 10’: $100

 Large rigs (over 10’ wide or deep):
Contact Vendor Coordinator BEFORE applying

 Includes 2 all‑access passes per 10’ x 10’ booth
Need more passes? Talk to the Vendor Liaison.

6. APPLICATION DEADLINES

• Online applications close: March 16th, 2026
• After that, email vendors@koolaprilnites.com to check availability

 Booths are first come, first served

• Returning vendors & car‑related vendors get priority
• If you had a booth last year, you MUST confirm by January 1
• No confirmation = your space may be reassigned

7. SET‑UP, TEAR‑DOWN & CHECK‑IN

 KAN is run by volunteers. We do NOT help with setup or teardown.

 NO UNMANNED BOOTHS — EVER

Vendor Check‑In

• Wednesday 4/22/26: By appointment only
• Thursday 4/23/26: 9 AM – 5 PM
• Friday 4/24/26: 9 AM – 3 PM
  (After 3 PM = appointment only)

 ABSOLUTELY NO SATURDAY SET‑UP
Saturday is for registered show cars only

Tear‑Down

• Sunday 4/26/26: 12 PM – 2 PM
• ALL vendors must be off Civic property by 2 PM

 If leaving Saturday:

• You CANNOT break down before 4 PM
• NO EXCEPTIONS

8. LOAD‑IN RULES (READ THIS)

• Vendors parking “Under the Bridge”:
  • Enter from Hotel side
  • Park at curb on right‑hand side only
• DO NOT double park
• DO NOT block lanes
• Left lane must stay open for:
  • Police
  • Fire
  • EMT
  • Ambulances

9. CITY & STATE REQUIREMENTS

City of Redding Temporary Business License

 City Clerk’s Office: (530) 225‑4056
 Starts at $13.50 (may be higher for some businesses)

 City Clerk’s Office is closed every other Friday

California Sales Tax (Merchandise Vendors)

 You MUST have a California Sales Tax Number (Resale #)
Apply 2–4 weeks in advance

Website:
http://www.boe.ca.gov/info/reg.htm

10. SECURITY & EMERGENCIES

• Vendor load‑in begins Wednesday
• 24‑hour security will be on site
• You MUST provide:
  • Booth contact name
  • Cell phone number
  • Text‑enabled number

If there’s an issue, security contacts the Vendor Director, who contacts YOU.

BOTTOM LINE

 Secure your booth
 Get insurance
 Meet deadlines
 Follow setup rules
 No Saturday setup
 No unmanned booths

We’re excited to have you at Kool April Nites — let’s make it smooth, safe, and Kool for everyone.